Guidelines for Nonexempt Employees at Rice
This is a helpful resource outlining guidelines specifically for nonexempt employees at Rice. For a PDF version of this information, please click here.
The Fair Labor Standards Act (FLSA), a federal law enacted in 1938, that:
- Establishes the criteria for a job to be exempt or nonexempt
- Establishes the federal minimum wage required for all nonexempt jobs
- Guarantees overtime for nonexempt jobs for hours worked over 40 in one work week
- Governs the employment of minors
- Guidelines for Nonexempt Employees at Rice include key aspects of the Fair Labor Standards Act and Rice University pay practices and policies.
- More information on the FLSA can be found at dol.gov
- More information on Rice University pay practices and policies can be found at:
- The Rice work week begins at 12:01 am on Sunday and ends at 11:59 pm the following Saturday
Nonexempt staff employees are responsible for accurately recording and maintaining time records, including their bi-weekly timesheet and time and attendance records.
- Nonexempt employees are eligible to receive overtime pay at 1 ½ times their regular hourly rate for any hour(s) worked over 40 in one Rice work week (Sunday-Saturday).
- Overtime should always be approved by the supervisor, preferably in advance.
- For staff who perform work at different rates of pay, the overtime rate is 1 ½ times the weighted average of those hourly rates.
- Nonexempt employees who work on a University recognized holiday and/or are required to work during a campus/weather emergency will receive 1 ½ time their regular hourly rate for hours
- Time actually worked and holidays that staff are required to observe are taken into consideration for the purpose of calculating overtime.
- Benefit, bereavement, personal, and recess time are paid at the employee’s regular rate of pay and are not taken into consideration for the purpose of calculating overtime for that work week.
- Under no circumstances is compensatory time (comp time) permitted. Instead, an employee's schedule may be adjusted during the work week to provide time-off in place of working at overtime rates.
- Nonexempt employees are subject to the federal minimum wage ($7.25/hour) and overtime provisions established by the Fair Labor Standards Act (FLSA).
- Nonexempt employees are paid on an hourly basis for all hours worked.
- Hours worked, holidays and benefit time taken are recorded on a timesheet by the employee, approved by the supervisor and paid out on an hourly basis on the biweekly (B2) payroll.