|Independence Day||Thursday – Friday, July 4 – 5, 2019|
|Labor Day||Monday, September 2, 2019|
|Thanksgiving||(Thursday-Friday), November 28 -29, 2019|
|Christmas Holiday||Wednesday, December 25, 2019|
|New Year's Holiday||Wednesday, January 1, 2020|
|M. L. King Day||Monday, January 20, 2020|
|Memorial Day||Monday, May 25, 2020|
|Winter Recess||Monday – Tuesday, December 23-31, 2019|
Rice Paid Time Off Policy
Rice University grants staff members an amount of paid benefit time during which an employee may be absent for any reason, including vacation, personal business, illness, or religious holidays. Benefit time must be scheduled in advance with supervisors, who approve requests according to departmental workload and staffing levels. Below are highlights of the Rice Benefit Time Policy. For the complete policy, please review Rice University Policy No. 405.
Bi-weekly employees will accrue Paid Time Off (PTO) per payroll effective the April 21, 2017 payroll. Previously PTO happened once a month when the payroll that includes the last day of the previous month was paid.
The schedule of paid time off accumulation for full-time Non-Exempt (bi-weekly) employees is as follows:
|Length of continuous benefits-eligible service||Paid time off hours accumulated per employment year||Non-exempt employee bi-weekly accumulation|
|0 – 5 years||128 hours||4.925 hours|
|5 – 10 years||168 hours||6.465 hours|
|10 + years||208 hours||8.000 hours|
The rate at which an employee accumulates benefit time depends on whether the employee's position is classified by the FLSA overtime provisions as exempt "professional, executive, or administrative staff", non-exempt "technical or support staff", or classified by Rice University as "a postdoctoral research associate." The rate of accumulation also depends on the seniority date.
On a professional, executive, administrative, technical or support staff member's anniversary of employment, he or she may carry forward a maximum of one year's accumulated benefit time. He or she then begins accumulating additional days or hours of benefit time.
Postdoctoral research associates (postdocs) regardless of their length of service, accumulate benefit time at the same rate as exempt staff members with less than 10 years of service.
Part-time employees accumulate benefit time according to the percentage of a full year they regularly work.
In order to accumulate paid time off for any given pay cycle, the employee must work or be on paid time off (other than short term disability leave or Workers Compensation) at some point during that pay cycle (semi-monthly for exempt staff, bi-weekly for non-exempt staff).
New employees have no entitlement to their accumulated benefit time until they have completed 6 months of continuous benefits eligible employment. New employees may, with the supervisor's permission, use benefit time in the first six months of employment.
|Full-Time, Non-Exempt Technical and Support Staff|
|Length of Continuous Benefits-Eligible Service||Number Days per Employment Year||Monthly Accumulation in Hours|
|0 – 5 Anniversary||16||10.67|
|5 – 10 Anniversary||21||14.00|
Technical and support staff may take benefit time in half-hour increments.
|Full-Time, Exempt Professional, Executive, and Administrative Staff|
|Length of Continuous Benefits-Eligible Service||Number Days per Employment Year||Accumulated Days Benefits per Month|
|0 – 10 Anniversary||21||1.75|
Professional, executive, and administrative staff should generally take timein full-day increments and may be required to do so.
In the case of major illness or injury (not work related), the first five days of leave are covered with available benefit time. If the individual does not have any benefit time available, these first five days will be unpaid. Thereafter, short-term disability coverage, if available, may be used according to the provisions of that program. Unpaid leave in excess of accrued benefit time may also be available for a serious health condition under the Family and Medical Leave Act (see Policy No. 417).
The payout of unused benefit time to a staff member with at least six months of continuous benefits-eligible service who terminates from Rice for any reason will be no more than one year’s accrual based on FTE and years of service. For example, a maximum of 26 days, or 207.96, hours for a full-time staff member with fifteen years of service. (Implementation Note: Staff members who had 20 or more years of service on January 1, 1993, [or were in the 20th year of Rice employment on that date] are entitled to an accumulation rate of 31 benefit time days each year; upon termination of employment, these staff members may receive a maximum payout of 31 days of unused benefit time.)