Managing Travel Pay for Non-Exempt Employees
Managing hours worked for nonexempt employee travel can be very challenging and is not recommended. However, if you must have a nonexempt employee travel, here are a few things to remember:
- An employee must be paid for any travel that occurs during their normal work hours (even if the travel occurs on a weekend). You can deduct for breaks longer than 20 minutes (similar to whatever their regular lunch break is). For example, if you have an employee who is traveling on Saturday from 1 pm to 3 pm, that time is compensable.
- An employee must be paid for any time they are working (i.e. working on a plane outside of normal work hours, working in a hotel after normal work hours, going to a business/conference related function they are expected to attend, etc.). Even if the employee works voluntarily outside of normal work hours, they must be compensated for that time.
- An employee must be paid if they are driving to an out of town location, regardless of when they are driving.
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