One Time Payments and Bonuses
A one-time payment is single payment to an employee outside of their regular salary.
For exempt employees, one time payments may be given to recognize superior performance in the form of a bonus, and/or to compensate for a special project or interim assignment.
For non-exempt employees, one time payments may only be given to recognize superior performance and may not be given to compensate for additional work performed. If you would like to compensate someone for working additional hours, the employee should record those additional hours on their timesheet.
If you would like to compensate a non-exempt employee for doing work outside their department, refer to the process for secondary positions and the university policy on Dual Employment and Multiple Jobs.
To provide an employee with a one-time payment or bonus, a Personnel Action Form (PAF) should be completed by the department, approved through the appropriate channels, and submitted to Human Resources for processing.
To ensure efficient processing of your request, it is important to complete the PAF correctly and include a brief summary explaining the reason for the one-time payment or bonus and providing the name and number of someone HR can contact with questions. For an example of a one-time payment PAF, please refer to the Personnel Actions Handbook.