HIV/AIDS Workplace Guidelines
The purpose of these guidelines is to provide information concerning employees affected by the human immunodeficiency virus (HIV) and acquired immunodeficiency syndrome (AIDS). As a condition of certain state funding, these guidelines are required to be implemented by Rice University in accordance with state requirements and are consistent with the HIV/AIDS Workplace Guidelines of the Texas Department of Assistive and Rehabilitative Services.
In accordance with the American Disabilities Act and Rice University policy on nondiscrimination, the University does not discriminate against individuals with disabilities, including HIV and AIDS, in its job application procedures, hiring, promotions, discharge, compensation, job training and other terms or conditions of employment. Employees who believe that they have been discriminated against because of their HIV or AIDS status should contact the Office of Equal Employment Opportunity Programs/Affirmative Action to discuss the matter.
The University may adapt procedures (if not an undue burden) to provide reasonable accommodation so that employees with HIV or AIDS may remain employed and productive for as long as possible. All employees, however, are expected to perform the essential functions of their job with or without reasonable accommodation. Moreover, while Rice University does not discriminate on the basis of disability, all employees, those with and without disabilities, have the same performance and conduct standards regarding hiring, promotion, transfer and dismissal.
For more information concerning accommodations for employees with disabilities, please refer to the most recent version of Rice University Human Resources Policy No. 402.
Employees are not required to reveal their HIV status to employers; however, Rice University will protect the confidentiality of medical records and information provided by an employee. Human Resources personnel and supervisors with access to this confidential information will maintain its confidentiality and privacy, separating this information from employees’ other personnel records.
An employee who wants assistance concerning a disability or a life-threatening illness should contact the Director of Employee Relations or the Director of Disability Support Services. Rice University offers the following resources to help employees deal with these issues: (a) information concerning HIV/AIDS; (b) confidential referral to supportive services for employees and dependents affected by life-threatening illnesses; and (c) benefits consultation to help employees effectively manage health, leave and other benefits.
Employees may also seek additional information from the Texas HIV/STD Info Line at 1-800-299-AIDS. This is a toll-free HIV/AIDS and STD information and referral service sponsored by the Department of State Health Services. Information and referral is available for English and Spanish speaking callers and for those who are hearing impaired.
For further assistance with HIV/AIDS, please feel free to contact UTEAP, the employee assistance program.