Rice University has a new job structure that will go into effect on July 1, 2018. Human Resources, in collaboration with our partners across campus – vice presidents, deans, division leads and subject matter experts – have developed this job structure to provide a framework for staff to fully understand the requirements of their current positions, explore career opportunities, create development plans and to build a career at Rice.
Components of Rice’s Job Structure
Rice’s job structure is a system which organizes jobs into groups that share common functional responsibilities and similar types of education, experience and skill requirements.
|Job Family||A large grouping of jobs of a similar nature|
|Subfamily||A smaller grouping of jobs within a job family in the same occupation|
|Job Category||Individual Contributors||Management (3+ FTE staff)|
|Job Level||Senior (N3)||Senior (E3)||Vice President (M4)|
|Experienced (N2)||Experienced (E2)||Director (M3)|
|Entry (N1)||Entry (E1)||Manager (M2)|
The job family is a large grouping of jobs of a similar nature, which includes a variety of specialties and varying levels of skills, complexity and scope of responsibility. Rice University has 12 job families.
Within each job family, there are smaller groupings of jobs called subfamilies. Subfamilies include occupational groups of jobs, or specialties, within a job family. For example, Administrative Operations, Compliance and Technology Transfer are all subfamilies within the Enterprise Services job family. Rice University has 114 subfamilies.
Click here for a complete list of job families, subfamilies and descriptions of each.
Involves activities related to providing administration and support of academic and research activities.
Involves activities related to the administration of academic units including academic departments, schools, centers, institutes and the like. Typical responsibilities include three or more of the following functions: program administration, research administration, financial management, human resources, compliance, communications /outreach and research administration. Positions responsible for administration of functions in a non-academic unit will be classified in the administrative operations subfamily.
Involves activities related to the admissions and enrollment of students, including prospective student outreach, recruitment, admissions and enrollment.
Involves activities related to the administration, performance and / or creation of arts and music
Involves activities related to leading and directing the activities of academic and/or research centers and institutes. Typical responsibilities include developing plans and strategies to execute the vision of the faculty director; overseeing administrative functions and general operations; developing, implementing and managing programs; leading center/insitutes outreach efforts, fundraising and external relations. Jobs in this category require subject matter expertise and an advanced degree.
Involves activities related to the solicitation, negotiation and administration of external support from government and non-government sponsors for university activities, such as research, teaching and programs. This subfamily only applies to grants and contracts position in the Vice Provost for Research division. Positions responsible for pre and post award research administration will be classified in the Research Administration subfamily.
Involves activities related to the development of instructional materials and the development or application of instructional technologies in learning environments. Includes positions responsible for providing teaching and instruction in educational settings.
Involves activities related to provide oversight, administration and expertise on immigration matters for international faculty, students, scholars and staff. Includes providing technical support, developing and providing services and programs to international population, creating programs, policies and procedures to ensure compliance with regulations.
Involves activities that support or manage one or academic, research or outreach programs. Typical activities include two or more of the following: a) pre ? and/or post – award grant administration b) program facilitation including the coordination and scheduling of program participants and events, c) managing the facilities where the program is delivered, d) communicating/marketing the program internally and externally, and e) development of non-degree program curriculum. Note: If a job is responsible for only one of these activities, consider a more narrow sub-family.
Involves activities related to the development and editing of proposals for research funding to government and non-government entities.
Involves activities related to the maintenance of academic records for current and former students, coordinating the production of course offerings, tracking degree progress and requirements and scheduling classes.
Involves activities related to the administration, financial management and support of the pre and post award activities required to adminster sponsored research activities.
Involves activities related to the staffing, administration and management of compliance in research activities such as conflict of interest, human subjects, animal use and care. Responsible for reviewing and/or assisting in writing research protocols and ensuring compliance with federal and state regulations and university policies and procedures.
Involves activities related to operations and support of athletic programs.
Involves activities related to ensuring the security and safety of student, faculty, staff and facilities.
Involves the monitoring and maintenance of mechanical and electronic access control strategies and systems campus-wide.
Involves activities supplementing the campus safety system through emergency and routine radio /telephone communication to provide for the safety and well being of Rice students, faculty, staff and property.
Activities invovle those that ensure a safe and healthy work environment for faculty, staff and students and that comply with rule and regulations pertaining to occupational health and safety and the environment.
Involves activities focused on enforcing the Rice traffic and parking regulations.
Involves the enforcement of national, state and local laws on Rice campus to ensure the safety and well being of students, faculty and employees.
Involves the administratioin, implementation, execution and maintenance of Security policies and programs to esnure the safety of all Rice students, faculty and employees.
Communications & Marketing
Involves activities related to promoting the University and its services to multiple internal and external constituencies through a variety of media.
Involves activities related to the planning, development and implementation of communications and marketing strategies. Responsible for two or more of the following functions: marketing, writing, editing, multimedia design (graphics, photo, video), digital communications & marketing, events management, public relations or web design.
Involves activities related to the application of communications and marketing strategies and plans via digital/electronic media. Responsible for two or more of the following functions: web design, web content management, digital media, social media, email marketing, graphic design and other forms of electronic marketing and communications
Involves activities involved in the layout, indexing and revision of written material in preparation for final publication.
Involves activites focused on the planning, development, management and coordination of events, including meetings, conferences, seminars, departmental and/or university-wide events.
Involves activities related to the development and execution of work performed in the field of visual communications.
Involves activities that utilize multiple forms of media and technology for the purposes of communications, marketing, research and/or academic instruction. Activities typically include a combination of the following: graphic design, photography, videography, publishing, media editing, web design/development, animation, visualization and project management.
Involves activities related to the development and implenentation of strategies, programs and activities that promote and increase awareness of Rice locally, nationally and internationally.
Involves activities related to the interaction with the university community and surrounding communities.
Involves activities related to the development of written content, which typically includes researching, drafting and editing written materials (publications, articles, speeches, promotional materials).
Involves activities related to fundraising, relationship building and stewardship, research, and engagement of donors and alumni.
Involves activities related to development, planning and implementation of activities, services, programs and events to engage, communicate and serve alumni.
Involves activities related to the identification, solicitation and stewardship of donors through various avenues, such as direct mail, phone solicitations and events.
Involves activities related to the planning, design and implementation of comprehensive programs, policies and processes of stewarship and donor relations for the institutions donors.
Involves activites focused on the acquisition and management of gift revenue from foundations and corporations.
Responsible for two or more functions in the development job family.
Involves activities focused on the marketing, securing and administration of Planned Gifts to Rice.
Involves activities focused on the marketing, securing and administration of Major Gifts to Rice.
Involves activities related to the management, administration and support of business functions at the university.
Involves activities related to the administrative operations of a unit and typically includes administrative/clerical support, human resources, finance and other business/office operations. Management and Exempt Individual Contributor positions responsible for administrative operations in an academic setting should be classified in the academic administration sub-family.
Involves activies related to research, data collection, analysis and reporting.
Involves activities related to ensuring compliance with applicable federal, state and local relations, agency rules and university policies. This typically includes monitoring, review and assessment of compliance levels and the development, administration and implementation of improved policies and practices.
Involves activities related to identifying, assessing, prioritizing risks and implementing appropriate risk mitigation strategies
Involves activites related to providing assistance and support to university customers, both internal and external
Involves activities related to the monitoring, updating and maintaining of paper and/or electronic files and information systems
Involves activities related to providing advanced, complex administrative support to an executive with minimal supervision.
Involves activities related to human resources functions, including: benefits, compensation, employee relations, training & development, talent management and related administrative processes (I9s, visas, etc.)
Involves activities related to the drafting, negotiation, review and administration of agreements and collaborations with industrial partners.
Involves activities related to analyzing and synthesizing a broad range of internal and external current and historical information in order to provide executive management with reliable and consistent information with which to make planning decisions.
Involves activities related to the maintenance and monitoring of levels of supplies and equipment.
Involves activites related to providing legal advice and counsel on behalf of the university.
Involves activities related to providing support to legal professionals.
Involves activities related to the purchase of supplies, equipment and services, including process management, negotiation and administration of agreements with vendors.
Involves activities related to the management of all aspects of various projects, including coordination, planning and tracking; ensuring projects objectives are met in a timely fashion. See the Project Management (Facilities)subfamily for project management related to Facilities renovations and construction. See the Staff Consultant / Project Management subfamily for IT project management.
Involves activities related to evaluate, market and license technologies to indsutry, and negotiating the terms and conditions of agreements.
Facilities & Operations
Involves activities related to the management, construction, maintenance and operations of the University’s properties, buildings and grounds.
Involves activities focused on the cleanng and maintenance of Rice buildings and grounds.
Involves activities focused on the timely and accurate delivery of documents and packages to Rice students, faculty and employees.
Involves activities focused on monitoring, managing and planning plant operations, controls and energy usage.
Involves activities focused on the safe and efficient operations of the Rice campus buildings and grounds.
Involves activities focused on the management, planning, preparation and delivery of quality food and dining services for Rice students, faculty, staff and visitors to the Rice campus.
Skilled crafts and semi-skilled maintenance jobs that focus n the safe, efficient and timely maintenace of campus facilities.
Involves activities focused on the safe and efficient opearations of colleges to ensure high quality tenant and guest services.
Involves activities around the organization, coordination, implementation and maintenance of parking structures, systems and policies for the Rice campus.
Involves activities focused on the construction, maintenance and renovation of campus facilities.
Involves activities focused on facilitating the efficient management of campus space resources.
Involves activites focused on the environmental sustainability of campus energy management practices.
Involves activities around the organization, coordination, implementation and maintenance of transportation programs, systems and policies for the Rice campus.
Involves activities related to the planning and managing of the University’s financial operations and investments.
Involves activities related to general accounting, including the preparation, maintenance and reconciliation of accounts and financial statements; preparation of reports and analyses, review of transactions and expenditures; provides financial support, including forecasting, budgeting and analyzing budget variations.
Involves activities responsible for the management of student accounts
Involves activities related to budget development, planning and management. Develops forecasts and reports. Maintains accurate spending records and establishes measures for budgetary control.
Involves activities related to the management of various financial and budgetary matters, including accounting, budget planning and management, and financial analysis and reporting.
Involves activities focused on the review and documentation of internal controls to ensure accuracy of financial records.
Involves activities focused on the management, analysis and monitoring Rice endowment investment funds.
Involves activities focused on the day to day financial administration of Rice endowments
Involves activities focused on the timely and accurate processing of payrolls for campus faculty and employees.
Involves activities related to the planning, developing and maintaining information and telecommunications systems and operations.
Involves activities focused on developing, coding and testing new applications and/or software or enhancements to existing applications and software. Includes systems analyst, applications architect/developers, business systems analysts, developer/programmer analysts, ERP business analysts, ERP technical/functional analysts, ERP technical developers, mobile applications developers
Involves activities focused on providing technical assistance to computer users or managing compuer operations.
Big data, database management, database development, database administration, data analysis/report writing, data architecture, data modeling, data science, business intelligence and data warehouse management and analysis
Involves duties focused on the safeguarding of information system assets by identifying and solving potential and actual security problems.
Involves activities focused on developing, implementing and integrating information technologies for educational purposes and across a broad range of academic programs.
Involves responsibilities around the strategic direction and leadership of IT. (Includes CIO, CTO, CSO VP IT, IT Manager)
Involves activities focused on mapping user needs to current technology offerings, managing programs and services across IT groups. Also involves duties focused on the planning and implementation of technological strategic solutions. (Project Managers, Consultants)
Involves activities focused on the operation, maintenance and assembly of audio and video components.
Involves activities focused on the maintenance and upgrading of the computing network environment; designing, testing and evaluating computing networks; and the development and administration of voice and data telecommunications systems and equipment.
Involves activities focused on quality assurance and testing which includes developing and executing test plans and scripts, identifying and coordinating issue resolution, documenting results, defining measures, identifying benchmark, writing user manuals, help guides and technical documentation, and developing policies and best practices.
Involves activities focused on the design and support of computer systems.
Involves activities of integrating systems and complex environments
Involves activities to plan, develop, and deploy websites and includes web architecture design, writing code and ensuring site functionality.
Involves activities related to planning, acquiring and managing the access for the University’s library collections and operations.
Includes jobs responsible for ensuring access to owned and borrowed materials, providing customer service and delivering documents
Includes jobs responsible for acquiring library assets. Typical activities include database searches, vendor and publisher relationship management, resource management, purchase order preparation, and processing received shipments.
Includes jobs responsible for developing, coordinating, and curating digital library collections and digital scholarship projects, including theses and dissertations, faculty publications, research data, and multimedia. Duties may include facilitating deposits into platforms such as the Rice Digital Scholarship Archive and Shared Shelf; advising on copyright, digitization, metadata and scholarly communication issues; outreach; and project management.
Includes jobs responsible for providing leadership and oversight of Library operations and activities.
Includes jobs responsible for providing metadata services for library assets. Typical activities include reviewing records/bibliography/metadata, cataloging into library system, and maintaining accurate database coding.
Includes jobs responsible for preserving library assets. Typical activities include damage assessment; executing preventive, reconstructive, and restorative techniques; and processing of monographic and periodical materials for commercial binding; and scanning digital assets.
Includes jobs responsible for building research collections, providing instruction and outreach to the university and external communities.
Includes jobs responsible for processing collections of archives, artifacts, manuscripts and digital records.
Involves activities related to supporting, conducting or managing research programs or initiatives.
Involves activities related to maintaining laboratory spaces. This includes maintaining supplies, equipment, protocols, training, and personell. May perform research.
Responsible for responding to data requests, assisting in the collection of data from a variety of sources; documenting and clarifying data flow; organizing, cleaning and cross-checking data; and conducting data analyses and preparing reports.?
Involves activities related to project management, which includes developing, preparing, and maintaining study material, individual participant files, and standard operating procedures for the research projects. Responsible for managing project budgets. May be responsible for administrative activities.
Involves activities related to program management, which includes conducting research, producing white papers, briefs and articles, organizing conferences and workshops, fundraising and overseeing the administration of the program
Conducts independent experimental studies and manages research projects and related budgets. Communicates the results of scientific research and supervises student researchers and maintains a safe and efficient work environment.
Involves research activities that are in a specialized field. This may include developing technologies, engineering design, and/or statistics.
Involves activities related to the technical support of research, including conducting experiments, ordering supplies, supervising/training students, ensuring proper safety protocol is followed.
Involves activities related to enhancing the quality of the student life cycle at the University – from admissions to post graduate career services.
Involves activities focused on developing and providing an innovative, effective and comprehensive career development program for Rice students.
Involves activities focused on providing financial resources for students using best practices and regulatory compliance practices with high-touch service.
Involves activities focused on providing medical, mental health and wellness services to the student population.
The university’s job structure is based on three categories of jobs: management, exempt individual contributor and nonexempt individual contributor. Jobs in the management category emphasize the leadership and supervision of others as the primary responsibility. Jobs in the exempt and nonexempt individual contributor categories emphasize individual work contributions. Some staff in these categories may supervise one or two others, but their primary responsibility is to their own work contributions.
Each job category has three or four job levels, which reflect increasing levels of skill, mastery, work complexity and decision making authority within each job category. Rice University has 10 job levels across the three categories.
Click here for a complete list of categories, job levels and descriptions of each.
Nonexempt Individual Contributors
Performs tasks that are routine or manual in nature including unskilled/semi-skilled work, clerical/administrative support tasks, or specialized technical tasks (i.e. research support, IT technicians, skilled trades).
Exempt Individual Contributor
Work is primarily achieved by an individual or through project teams. Requires the application of expertise in professional areas to achieve results. Progression in the career band reflects increasing depth of professional knowledge, project management, and ability to influence others.
Primary responsibility is the management of people.
Accountable for setting direction and deploying resources; responsible for performance evaluations, pay reviews and hire/fire decisions. Results are primarily achieved through the work of others and typically depend on the manager’s ability to influence and negotiate with parts of the organization where formal authority is not held. Progression within the Career Band reflects acquisition of broad technical expertise, business and industry knowledge, and process and people leadership capabilities. Accountable for business, functional, or operational areas, processes or programs. Entry to the management category requires the supervision of the equivalent of three or more full time, regular staff positions.
Every staff job is assigned to a job classification based upon the type of work; the level of responsibility, complexity and scope of the job; and job requirements (skills, education, experience, etc.).
Each job classification has a career profile. The career profile outlines the essential functions and requirements for a job classification, which are consistent across the university. Career profiles will be used as the basis of describing jobs consistently and will enable staff members and their supervisors to chart out career development plans based on the listed job requirements (education, skills, experience).
Coming Soon! This summer, visit the Career Explorer, an online tool being developed so you can explore all the job families, subfamilies, job classifications and career profiles in the Careers at Rice job structure.