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Human Resources

Appraisal Meeting Print Text size

Constructive Appraisals Require Engagement (CARE) requires preparation.  Here are some tips to help make the most from the performance appraisal meeting:

  • Be prepared - know the objectives and goals of the meeting
  • Time and place - choose a quiet, private spot without interruption
  • Conducting the meeting
    • Create a positive environment and help the employee feel at ease.
    • Give balanced feedback, both positive and negative, but start with the positive
    • Focus on the job, not the person.
    • Ask questions and allow the employee to provide feedback.
    • When discussing areas for improvement, discuss methods and objectives for improving.
    • Discuss possibilities for advancement, the employee's aspirations and professional development necessary to be a candidate for such future positions (See Professional Development section for more details)
  • Conclusion
    • Summarize and review the important points of the discussion.
    • Restate the action steps recommended and provide a time frame for completion.
    • Make sure employee reviews the appraisal and provides comments.
    • Have employee sign it to acknowledge that he or she has read it (does not signify agreement with the content).
    • Give the employee a copy of the appraisal, keep a copy for yourself and forward the original to Human Resources.
  • Follow-up
    • Follow-up with the employee to see how plans are proceeding within the given time frames.
    • Offer the employee assistance in achieving objectives and encourage discussion of successes and obstacles.
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