Position Control and Position Numbers

Position numbers are used to track what kind of work is performed throughout the University.

Regularly budgeted positions are assigned a position number whenever funding becomes available (during the budget process or when research funds are awarded). Position numbers for faculty positions are assigned by the budget office.

To obtain a position number for a new staff position:

As part of the regular budget process: submit a job description to the Office of Human Resources. The position will be evaluated, graded and returned to you for submission in the annual budget review. If the position is approved, the position number will be assigned by the Budget Office and communicated in the budget letter.

During the budget year: submit a job description and posting requisition to the Office of Human Resources. The position will be evaluated and graded in the Office of Human Resources and a position number issued by the Budget Office will be put on the Posting Requisition.

Pooled positions are used to account for the work of non-regular employees as well as Post-doctoral research associates and faculty members with annual appointments. Although pooled funds are generally budgeted, individual salaries for the employees paid from the pool do not appear on the budget letters. Position numbers for pooled positions need not be obtained from the budget office. The convention for pooled positions follows: