Affirmative Action Waivers (Waiver
to Posting Requirement) for Regular Staff Positions
At Rice,
all regular staff positions must be openly posted for applications and go
through a competitive search process.
Under special circumstances,
departments may request a waiver of the posting requirement from the director
of Equal Employment Opportunity and Affirmative Action (EEO/AA). The request will be reviewed and either
approved or denied. If denied, a full search must be completed.
Each request for a posting waiver is
reviewed based on the individual circumstances. Below are examples of some
situations in which a posting waiver request may be appropriate:
- Internal
departmental promotions. Development and
growth opportunities for Rice employees are encouraged, and in most situations,
an affirmative action waiver is appropriate for an internal departmental
promotion.
- Positions
requiring a unique or rare skill set and for which posting the position is
unlikely to identify a pool of quality applicants.
- Critical
situations requiring that an individual be in place within an extremely short
time frame.
To initiate a request for a posting waiver:
- Contact
the director of EEO/AA to discuss before initiating any actions with the
individual to be hired or moved to a new position.
- If
approved, the director of EEO/AA will provide you a written approval for the
posting waiver.
- Once
a posting waiver is approved, you will then follow the hiring process through
RICEWorks.
- Choose
an action that allows for posting and include information in the department
comments that a waiver has been requested and approved.
- HR/Recruitment
will post the job with the status of “Posted for Non-Recruitment,” and the job
will not be displayed to the general public.
- The
hiring manager will give the one candidate a posting URL address so that the
individual may apply for the position. The
URL address is located at the bottom of the “Position Details” page of the
posting in RICEWorks.
- Once
the individual has applied for the position, the hiring manager follows the
process for completing the hiring proposal.
The written waiver approval from the director of EEO/AA must
be attached in the “supplemental documentation” section of the hiring proposal.